Checklists

Service

Deadline

Ordering and Forms

Shepard (General Show Contractor)

• Audio Visual Equipment

• Floorcoverings and Carpet

• Fascia (Nameboard)

• Forklift Services and Storage

• Furniture

• Graphics

• Logistics and Freight

• Material Handling and Shipping

• Pipe and Drape Booths

• Rigging/ Hanging Signs

First Day for Warehouse Deliveries without a surcharge
Monday, September 1, 2025

Discount Price Deadline for Standard Shepard Orders
Tuesday, September 9, 2025

Last Day for Warehouse Deliveries without a surcharge
Friday, October 19, 2025

Last Day for Warehouse Deliveries*
Wednesday, September 24, 2025
* Date indicated is last day freight can arrive to advanced warehouse
with guarantee of delivery to booth for exhibitor move-in

First Day Freight Can Arrive at Show Site
Sunday, September 28, 2025 from 8:00AM

Shepard Exhibitor Webshop

George R. Brown Convention Center - Facility Services

GRB Cleaning Service Form

Scan QR Code

Smart City Networks

• Electrics

• Internet

• Plumbing Services - water, air & gas

• Telephone

Deadline for incentive rates
Friday, September 12, 2025

Deadline for base rates
Friday, September 26, 2025

On-site rates live from
Saturday, September 27, 2025

Email Directly

Smart City Order Form

Smart City Exhibitor Order Guide

Levy Restaurants (Exclusive Venue Vendor)

Catering

Monday, September 8, 2025
Any orders received within 21 days of the show may incur a 25% late fee

Exhibitor Catering Menu

Exhibitor Catering Order Form

Essential Events

Raw Space Booth Assessment

Friday, August 8, 2025

Raw Space Contractor Undertaking Form

Method Statement

Risk Assessment

Each form to be submitted booth designs

Email Directly

onPeak

Accommodation

Friday, September 5, 2025

onPeak Hotel Booking Link

Visit by GES

Lead Retrieval

Pre-show or onsite registration available

A unique login link will be sent from Visit by GES.

Burnett Specialists

Temporary Staff

Sunday, August 31, 2025

Email Michelle Waldron
Email Tammera Allaway

Kay Resources

Security

Friday, August 29, 2025

Special Security Order Form

InEvexco

Insurance

Pre-show

A unique link will be sent by InEvexco to upload insurance certificate to portal.