The region’s largest trade event for the project cargo and breakbulk industry

Exhibitor Manual

Dear Exhibitor,

Welcome to Breakbulk Americas 2023!

We’re delighted that you will be exhibiting with us at Breakbulk Americas 2023 from September 26 to 29 at George R. Brown Convention Center in Houston, USA.

Breakbulk Americas brings industry professionals together from across the supply chain and at the heart of our community are the decision-makers; EPCs, manufacturers, logistics and procurement executives.

We understand it takes a lot to co-ordinate your stand, for this reason that we’ve created this Exhibitor Manual; a one-stop-guide containing all the vital information you need to exhibit at the show.

Please take time to read through all the information and instructions provided, including official contractor contacts on page 5 and important deadlines listed on page 6.

A little time spent now coordinating your participation will save you last minute inconvenience and unnecessary expense. Please keep an eye out for the ordering deadlines as the prices do increase significantly after the deadlines have passed.

Please feel free to contact Breakbulk Support at any time if you have any queries regarding manual or your stand.
Their contact details are:

Email: breakbulksupport@breakbulk.com

Telephone: +44 20 3855 9560



EVENT TIMETABLE:

MOVE IN
Dates Hall Open Access Schedule
Saturday, September 23 10am - 6pm Raw Space / Space Only commence construction
Sunday, September 24 8am - 6pm Raw Space / Space Only continue construction
Monday, September 25 8am - 6pm

12pm - 6pm
All Raw Space / Space Only construction to be completed by 6pm

Access for Pipe & Drape booth exhibitors
Tuesday, September 26 8am - 12pm Booth dressing only - no construction permitted
Hall Closed Halls to be clear of all personnel
12pm - 4.30pm
REGISTRATION
Dates Registration Open Times
Monday, September 25 12pm - 6pm
Tuesday, September 26 8am - 6pm
Wednesday, September 27 8am - 6pm
Thursday, September 28 8am - 2pm
EXHIBITION OPEN DAYS
Dates Hall Open Show Open Schedule
Tuesday, September 26 4.30pm - 8pm 5pm - 8pm, Welcome Reception on Exhibit Floor
Wednesday, September 27 9am - 7pm 10am - 6pm
Thursday, September 28 9am - 2pm 10am - 2pm
Exhibitors can access the halls one hour before the show commences
MOVE OUT
Dates - Move Out Hall Open Access Schedule
Thursday, September 28 2.30pm - 8pm Move out commences once permitted

All Pipe & Drape exhibits need to be clear by 6pm
Friday, September 29 8am - 12pm All contractors & exhibits to be clear of halls by 12pm

 

Please ensure you do not leave products or personal items unattended during Move out. The organiser cannot be held responsible for any items left unattended after this time. Any equipment/ products left will be removed at the exhibitor’s expense.



OFFICIAL CONTRACTOR CONTACTS:

 

Service Contact Information
The Expo Group

Audio Visual Equipment
Furniture
Carpet
Graphics
Rigging/ Hanging Signs
Booth Rentals/ Pipe and Drape Booths
Logistics and Freight
Material Handling and Shipping Services
Forklift Services and Storage
Manpower (labor)
Fascia (Nameboard)
Booth Cleaning
Electrics
Internet & Telephone
Plumbing Services - water, air & gas
The Expo Group
Email: exhibitorservice@theexpogroup.com
Telephone: +1 972 580 9000
Levy Restaurants (Exclusive Venue Vendor)

Catering
Kalli Tuma
Email: ktuma@Levyrestaurants.com
Telephone: +1 713 853 8043
Essential Events

Booth Plan Approval
Lynn Hanstock
Email: lhanstock@essentialevents.co.uk
Tel: +44 1926 470 100
onPeak

Accommodation
onPeak
Email: breakbulk@onpeak.com
Telephone: +1 312 527 7300
CDS Registration

Badge Registration
Lead Retrieval
CDS Registration
 +1 508 743 8571
BreakbulkAmericas@xpressreg.net
Burnett Specialists

Temp Staff
Michelle Waldron
Email: michellew@burnettspecialists.com
Telephone: +1 713 375 3104

Tammera Allaway
Email: tammera@burnettspecialists.com
Telephone: +1 713 375 3158   
InEvexco

Insurance
InEvexco
Email: exhibitor@inevexco.co.uk
Telephone: +44 173 275 7630
Website: https://www.inevexco.co.uk/
Kay Resources

Security
Danny Kay
Email: danny@kayresources.com
Telephone: +1 281 989 7740




IMPORTANT DEADLINES:

The Expo Group
Audio Visual Equipment
Booth Cleaning
Carpet
Electrics
Fascia (Nameboard)
Forklift Services and Storage
Furniture
Graphics
Internet & Telephone
Logistics and Freight
Manpower/ Labor
Material Handling and Shipping
Pipe and Drape Booths
Plumbing Services - water, air & gas
Rigging/ Hanging Signs
Shipping
Early Bird Deadline: Monday, August 21, 2023
After this date, standard rates apply for services.


Exhibitor Webshop Closed: Friday, September 22, 2023 (please go to onsite service desk after this date)
The Expo Group Exhibitor Webshop
Levy Restaurants (Exclusive Venue Vendor)
Catering Tuesday, September 5, 2023
Any orders received within 21 days of the show, will incur a  25% late fee
Catering Exhibitor Menu
Catering Exhibitor Order Form
Essential Events
Booth Plan Approval Friday, August 11, 2023 Raw Space (Space Only) Exhibitor Appointed Contractor Form
Method Statement
Risk Assessment

Each form to be submitted with drawings of exhibit space - Email Directly
onPeak
Accommodation Thursday, September 7, 2023 onPeak Hotel Booking Link
CDS Registration
Badge Registration
Lead Retrieval
 
ASAP Registration Link 
Book your ticket!
Registration Resource Center
Login to access your current registration details
Burnett Specialists
Temporary Staff Tuesday, September 19, 2023 Email Directly:  Michelle Waldron
Email Directly: Tammera Allaway
InEvexco
Insurance
 
ASAP You have been sent a unique link to upload the certificate to portal
Kay Resources
Security Saturday, September 9, 2023 Special Security Order Form
To fill in form electronically, open in Adobe Acrobat Reader and click ‘Fill & Sign’ button

VENUE INFORMATION:

Venue Name: George R Brown Convention Center
Address:1001 Avenida De Las Americas, Houston, TX 77010, United States
Halls: A & B

EXHIBITOR LISTING FORM:

Please send completed forms and logos to Breakbulk Support.
Link - Exhibitor Listing Form

HOTEL INFORMATION:

Hotel accommodations have been arranged for all visitors and exhibitors during Breakbulk Americas 2023. Please visit the onPeak Hotel Booking Link page for more information.