Safe & Secure

For entry to the event, Breakbulk Americas will require all attendees, exhibitors and sponsors, staff, and vendors to either show proof of one of the following: 

 •  CDC issued COVID-19 Vaccination Record Card. It can be the original paper card, a paper copy, a photo stored on your phone or in an app. ID will be required to confirm the identity and should match the name on the card.

•   Proof of immunity shown by a positive PCR test result for COVID-19, lasting for 180 days from the date of the positive test and following completion of the self-isolation period. 

•   Lateral flow or PCR negative test results text or e-mail received within 72 hours prior to attending the event. 

If you do not have either of these documents, there will be testing available onsite at no cost. If you are planning to have your test done onsite, please factor in additional waiting time as the testing facility may become busy at peak times. 
  
What to Expect at Registration 
Your first stop will be at the screening station where your vaccine or test record will be checked, and you will be issued a wristband. Note that the entrance doors to the building have thermal sensors for temperature checks. This is simply a check point, no information will be collected or stored. You will then be able to proceed to registration to collect your badge and all other items. Please hold on to your wristband for the duration of the week, this will expedite your entry to and from the hall throughout the event. 
  
We urge you to print your badge before arrival in line with our contactless check-in program. You will receive a QR code with instructions shortly. You will pick up your lanyard and badge holder, and then be scanned as you enter the exhibition hall. There will be a limited number of printing stations for those that need to print their badges.
  
Masks 
The CDC recommends masks be worn inside at public locations. The choice of a mask will be at each attendee’s discretion and shall you choose to wear one, Breakbulk Americas will have masks available. 

Hand Sanitizer & Cleaning 
Hand sanitizer stations will be available throughout the event space. We have contracted for additional cleaning between conference sessions and the venue provides rigorous cleaning on all high-touch surfaces and in high-traffic areas. 
  
Social Distancing 
The Main Stage, other content areas and the catering area and lounges will be set up with social distancing in mind and monitored to avoid overcrowding. 
  
Speakers 
Speakers participating in the Main Stage conference sessions and in Education Day do not have to wear masks while on the stage. 
  
Please Check Back for Updates 
We will be sending further updates by email to registrants, posting to the Breakbulk Americas website, including in the Americas MEET app and posting to our Breakbulk Events & Media LinkedIn page. We will keep the Americas Safe & Secure policy page up to date and invite you to check for updates. 
  
Our Pledge to You 
As we all know, safety requirements and recommendations are in a state of flux as information emerges. We are in constant contact with local officials and can say with certainty that the safety of all involved in Breakbulk Americas is our priority and shared by Visit Houston and city officials. 

Connecting our customers and communities safely

Your health, safety and comfort has been, and continues to be, our number one priority. As our industry moves forward, we are dedicated to delivering events and facilitating trade with health and safety at the top of the agenda.

In light of this, we have developed Safe & Secure standards. Working at the forefront with industry organisations such as AEO (Association of Event Organisers) and UFI (Global Association of the Exhibition Industry), as well as with governments, Safe & Secure is an evolution of our already market-leading health and safety measures. Please also look out for our Safe & Secure stamp. Wherever you see this logo digitally or onsite it confirms that we have ensured the highest health and safety standards across the event.

If you are an exhibitor, please click here to access our extended guide with information on build-up, break-down & stand design.

BEFORE THE EVENT

 

Awareness & Communication

  • The venue website, social media and emails will supply you with up to date information regarding guidelines in place at the show.
  • Please check your government advice for guidance on travelling overseas before entering the country.
  • Using the floor plan, exhibitor list and matchmaking app, plan your time at the event and try to book meetings in advance.
  • Please ensure you register and print your badge before attending the event – this is crucial, as we have implemented a reduced-contact registration system so there will be very limited opportunity to do this onsite.
  • You or your staff should not attend the event if you are displaying any COVID-19 symptoms

AT THE EVENT

Cleaning and Personal Hygiene

  • Please carry your own hand sanitiser and apply when you enter and leave exhibitor stands, features and theatres. We will have a limited supply available on-site in high traffic areas.
  • We have asked exhibitors to ensure a deeper clean before, during and after the show opens each day; paying particular attention to high traffic touchpoints and consider visible cleaning logs.
  • Along with the GRB Convention Center, we are conducting a thorough, enhanced, cleaning regime of all features and public areas prior to show opening and during show open periods.

Social Distancing

  • We are trying to make all gangways 10’ wide with two-way systems. There may be some gangways with one-way systems where this is not possible. Please follow the signage and be aware of those around you.
  • When walking around the event, we ask you to please keep to the left of any gangway to minimise paths crossing.
  • We are implementing a no handshake policy. Please refrain from this or sharing business cards with one another.  
  • Exhibitors are encouraged to used data capture devices, to ensure contact-free sharing of business details.
  • Try to minimise touching products where possible. If it is important to touch and feel products, please ask the exhibiting stand for gloves or cleaning protocol should you feel more comfortable with this.
  • Social distancing measures should be followed for any meetings, product demonstrations, entertainment or stand hospitality events.
  • We have asked exhibitors to remove giveaways and consider sending brochures electronically
  • Consider arranging meetings in advance at less busy times. A well timed and spread out schedule should include enhanced protective measures for meetings over 15 minutes.

Event and Venue Facilities

  • Contactless payments are encouraged in all catering outlets.
  • Seating & meeting areas will be spaced out to maintain social distancing. Meeting rooms will have screens provided.
  • Please ensure you arrive for any sessions in plenty of time to facilitate socially distanced access. Theatres will be cleaned between each session and will have strict seating capacities.
  • Cloakroom facilities may not be available – we request you bring as little with you as possible.
  • Please visit the venue website to view their specific COVID-19 measures.

AFTER THE EVENT

Track & Trace

We are confident the measures that we, the venue and the exhibitors will be putting in place will make our event as safe as possible. Please ensure you give accurate information throughout the registration process.

The relevant local authorities will contact you if there’s a need to update you regarding track and trace.

 


This builds on our Safe and Secure standards but gives more specific information.